Requirement
Effective Monday, July 20, 2020 all employees who are coming to work on campus will be required to

1) Monitor themselves for symptoms of the Coronavirus AND
2) Receive a clearance certificate from the UCR Symptom Monitoring ("survey") before beginning work each day (in which they are physically in the workplace). Employees include all faculty, staff, student interns, and student workers.

TAKE THE COVID-19 SYMPTOMS SURVEY HERE

Employees who are not able to take the survey remotely will be required to complete it on campus before beginning each work day. Check with your supervisor regarding the worksite computer access, which will be made available to ensure completion. These protocols also apply if you work or study at UC-leased or affiliated properties, unless the facility has expressly provided different instructions. 

All employees must complete online self-monitoring COVID-19 Symptoms Tool before reporting to work Click here for details.

Refer to the COVID-19 Symptom monitoring and reporting procedures for more information.

See more information on what to do if you are exposed to a confirmed or suspected COVID-19 patient (SOP):

CLICK HERE

**Updates to SOP Jan. 2021:

Part of this is a refresher of procedures that were already in place and part of it is new due to new bills and guidance from CDC and Cal/OSHA.

• If you have an employee who reports exposure to COVID-19 or discloses they have tested positive, the employee needs to report it to the COVID-19 hotline regardless if the employee is working on campus or remote. From there, the hotline follows CDC and Cal/OSHA guidance to determine the appropriate 10 or 14 day quarantine period required (depending on how they answer the hotline questions). The hotline number is 844-827-6827.
• Employees must complete the quarantine period and receive a doctor’s note prior to returning to campus. Employees are no longer able to return to campus with only a doctor’s note.  Instead, they must meet both criteria.
• Employees who are working remotely and are advised to quarantine must also provide a doctor’s note at the end of their quarantine period.
• If an employee was potentially exposed to COVID-19 in the workplace, they may be eligible for workers compensation and will be provided instructions on how to file a claim.  UCR’s Workers’ Compensation Administrator, Sedgwick, makes the final determination regarding eligibility.
• We can’t require other employees in a worksite to get a COVID-19 test if someone else reports they have tested positive. Keep in mind that if we required testing in these cases, it could result in fines to UCR.
• If there are a number of cases in the same area, the COVID hotline will issue instructions on the procedures to follow for an outbreak. Employees will be provided information on testing options and they are to be given up to 2 hours of paid time during the work day to get tested. 
• Employees can continue working during quarantine if they are feeling well and can work remotely. However, it is the employee’s option.  If they prefer to use their PAL or sick/vacation/comp time accruals for the quarantine period, that is permissible. The work arrangement during quarantine should be worked out with input from the supervisor, employee, and me.  After the supervisor receives an email advising that an employee is required to quarantine, we will work together to document the work arrangement during quarantine such that we retain an e-mail of the agreement.
• New email templates will clarify this quarantine period and return to campus procedure for employees who make a report to the hotline. I will add some clarifying language to the current CNAS template email until the new standard template is ready.
• The hotline is experiencing a huge influx in reports. This means that they are delayed in sending information to Orlandrea and me when an employee makes a report.  Similar delays in obtaining return to work clearance are also expected.  They are working to hire additional staff to handle the caseload but we will see delays in the meantime.

If you have any questions about this, please let me know. The revisions to the Employee Symptom Monitoring and Reporting SOP are still being finalized to include the new information from recent bills and guidance from the CDC and Cal/OSHA.

Sarah Dillon, SHRM-CP

Interim HR Director

College of Natural & Agricultural Sciences

UNIVERSITY OF CALIFORNIA RIVERSIDE
Office: 951-827-5695  | E-mail: sarah.dillon@ucr.edu 

Contact EMN Admin Department Safety Coordinator, Estella Davalos if any questions.

See more Information about the Hotline:

UCR Employee COVID-19 Hotline | 1.844.827.6827

COVID-19 - CNAS DEAN'S OFFICE INFORMATION & RESOURCES

COVID-19 - Campus Return

COVID 19 - Research Ramp-up

COVID-19 Planning for Winter Quarter

COVID-19 - Campus Return to Work Guide

COVID 19 - EH&S Resources & Updates

Facilities Services Campus Return Support Information:

How often will the areas in my building be cleaned?

Go to: Facilities Services - Water Fountain Guidance

Touchless Bottle Refill Fountain Locations:

• Biological Sciences Bldg. - 2nd floor outside of restrooms
• Campbell Hall - 2nd floor
• Life Sciences - 1st floor 1400 wing
• Spieth Hall - 1st floor 1200 north wing
• Spieth Hall - 1st floor 1300 west wing

How to take a COVID-19 Test on Campus or locate a Riverside County Free Testing Location:

Testing information here

E-mail:  ehspublichealth@ucr.edu

Website

You may report a safety concern related to COVID-19 and public health using this tool.

EHS Incident or safety Report

You may also report a COVID-19 related concern to the systemwide EthicsPoint Hotline. EthicsPoint allows you to report and communicate back and forth with UCR anonymously.  UCR cannot determine your identity through EthicsPoint unless you self-identify yourself.

EthicsPoint Hotline

General feedback form